Abstract Management Software

Easily collect proposals, review submissions, organize sessions, and manage speakers with a single, user-friendly platform, streamlining event planning for a seamless experience.

TRUSTED BY THE INDUSTRY LEADERS

Robust and flexibly Abstracts Management Software trusted by leading conference across the world.

TESTIMONIALS

What our clients say

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Based on stellar reviews on

ASHA uses the dynamic OpenWater platform for its diverse awards programs, detailed grant and scholarship applications, smooth mentoring enrollment, easy course registration, valued volunteer applications and impactful leadership programs. The significant flexibility of the OpenWater platform's core functionality is truly crucial to efficiently and successfully manage these various types of important programs, each always presenting with highly unique and specific requirements for success.

Jill Straniero
Digital Product Manager
American (ASHA) Association

The Awards and Prizes team at the Institution of Engineering and Technology operates several awards, prizes and scholarship schemes, all with different entry and reporting requirements. The platform's robust flexibility and functionality has led to many significant improvements and key efficiencies in how IET awards are run effectively. The continued professional support from the OpenWater team has been truly excellent and much appreciated by all.

Linda Deleay
Awards & Prizes Manager
The Institution of Engineering and Technology

OpenWater truly stands out as a company that treats you with a genuinely personal touch, a quality we find of immense great value. We have thoroughly enjoyed the strong, collaborative relationship we have carefully built with their team and have come to rely on them for the crucial, responsive support that we absolutely need to continue to successfully grow and expand our important program for the future. Their valued partnership is key to us; we appreciate their commitment.

Joanne Schecter
Chapter Relations
American Advertising Federation

Building applications is incredibly intuitive and straightforward, handling complex layers and if/then logic smoothly; judging and reporting are highly customizable and thorough. Despite no prior application-building experience or a technical background, I successfully built our application hassle-free. This was thanks to the program's user-friendliness and the quick, valuable help from customer support, making the entire process remarkably accessible and efficient for anyone.

Laura Beth Hooper
Operations and Development Specialist
DirectWomen

We utilize OpenWater extensively, not solely for our diverse awards programs, but also as a solution for various grants, fellowships, and essentially anything that necessitates a formal application or structured judging process. The great advantage is having all this consolidated efficiently within one central system that integrates very smoothly with our existing association management system, significantly streamlining our operations and workflows for better productivity.

Reggie Henry, CAE
Chief Information & Engagement Officer
ASAE

Our team effectively deals with over 80 different programs, reviewed by 80 different committees, each having 3-12 valuable volunteers. OpenWater's system makes it easy for us to collect crucial information that needs full review and enforce many unique and diverse applicant requirements. This year, OpenWater importantly allowed our team to seamlessly process over 1,200 applications, all of which were reviewed by around 320+ volunteers, a significant task for us.

Delia Cruz N
Honors Nomination Coordinator
The American Physical Society

OpenWater makes it incredibly easy for our applicants to smoothly submit their grant applications. Our Judges have found the program to be a very efficient and easy tool that conveniently lets them decide on all grant awards without having to reach out to our busy staff for additional technical support. OpenWater has truly been an invaluable gift to us as we steadfastly continue to support our deserving grant recipients and our hardworking judges with this excellent platform.

Sally Yerkovich
Dir: Educational Exchange & Special Projects
American Scandinavian Foundation

Thanks to OpenWater, our awards programs are simple to get going annually. It's great that we can replicate prior sites, easily adjust them with updated information, and launch for a new cycle. Their Customer Service especially is fantastic for assistance and resolving any problems encountered. A robust customer support foundation is crucial for awards programs, which frequently face strict deadlines and involve external judges unfamiliar with the platform, and OpenWater truly delivers on this essential aspect.

Nicole Nelson
Director, Events & Conferences
Ad Age
ABSTRACTS SOFTWARE

Say Goodbye To Event Induced Stress

A proven platform designed specially for academic oriented conferences requiring a call for speakers/abstracts and lots of sessions.

Conference Website

Wow speakers and attendees through an OpenWater Conference Website.

Form Builder

Wow applicants and raise the prestige of your award, through an OpenWater awards website.

Multiround review

Wow applicants and raise the prestige of your award, through an OpenWater awards website.

Session Builder

Wow applicants and raise the prestige of your award, through an OpenWater awards website.

Public Calendar

Wow applicants and raise the prestige of your award, through an OpenWater awards website.

Openwater mobile app

Wow applicants and raise the prestige of your award, through an OpenWater awards website.

Email Wizard

Wow applicants and raise the prestige of your award, through an OpenWater awards website.

Reporting

Wow applicants and raise the prestige of your award, through an OpenWater awards website.

Integrations Hub

Wow applicants and raise the prestige of your award, through an OpenWater awards website.

With Traditional Conference Management

With OpenWater Abstract Management

With OpenWater Application & Review Cloud

Multiple systems are inevitable

Most online abstracts management solutions begin and end with entry collection. Session creation, scheduling and communication must be handled by hand, via email or on spreadsheets.

One system is all you need

With OpenWater Abstracts, all tasks – by authors, reviewers, chairs and administrators – are handled in one
unified, fully integrated solution. Juggling is for the circus – not your abstracts program.

Look and feel is random

Many abstracts solutions force authors to a seemingly unconnected site to upload their materials. This
confuses users – and even costs associations revenue when submissions are abandoned.

Branding is consistent

When you use OpenWater Abstracts, our team creates a custom-branded upload portal that matches your existing
website and visual identity. Users will know they’re in a place they can trust.

Information is scattershot

Your staff collects conference information across multiple tools. Too much time is spent exporting and importing excel sheets, formatting data, and keeping tabs on last minute updates.

You’re always in the know

OpenWater is your conference content collection engine. Collect abstracts, speaker materials, exhibitors, posters and more within OpenWater, then send the information where it needs to go.

With OpenWater Application & Review Cloud

One system is all you need

With OpenWater Abstracts, all tasks – by authors, reviwers, chairs and administrators – are handled in one
unified, fully integrated solution. Juggling is for the circus – not your abstracts program.

Branding is consistent

When you use OpenWater Abstracts, our team creates a custom-branded upload portal that matches your existing
website and visual identity. Users will know they’re in a place they can trust.

You’re always in the know

OpenWater Abstracts’ advanced analytics capabilities eliminate confusion and simplify internal and external
communication. Key reminders are sent automatically, and it’s easy to tell the status of any action item

Frequently Asked Questions

Our system is configured to work as a speaker management system that allows speakers to upload all their materials. You can also use OpenWater to email speakers, and send reminders to speakers that have not submitted materials.

The word “abstract” used in the context of conferences, annual meetings, and events is a brief summary often submitted by an author to review their work. Abstract management at its basics is the process of vetting and organizing speakers and their submissions to supply content for a conference or annual meeting. Often abstract management entails: promotion of the event to attract speakers, collection and selection of speakers and their content, and organizing/publishing selected speaker content into a conference agenda or schedule.

An abstract management system is a software tool used by organizations to manage the process of submitting, reviewing, and publishing research and presentations at a conference or educational event. Program managers use abstract management systems to make the process of reviewing presentations, posters, or research papers more efficient.

Yes, our first client who we developed our abstract software for, AAG, required special character input so it’s been supported since day one.

OpenWater supports any language that is left to right both on the submitter and reviewer side.

Get in touch with an Expert

See our solution in action and get your questions answered in a one-on-one meeting with a platform expert.